Merrill WordShare

key benefits Decrease costs of alterations of documents Manage shared language in multiple documents to ensure consistent compliance Work through a simple extension to Microsoft® Word Reduce risk of synchronization errors Change documents rapidly and easily

Synchronizing text changes across an unlimited numbers of documents

Authoring and reviewing documents in the financial services industry often involves creating and posting common text across dozens or hundreds of financial documents. 

Tracking changes can be logistically difficult, even for a sharp editing team. Add in the potential for reviewers and version control and suddenly a small painful synchronization process escalates into an exercise of futility. Merrill has a better way.

Merrill WordShare helps authoring and review teams efficiently manage shared language across an unlimited number of documents. That means that as you change text in one place, like a prospectus, you can enable that change to every other affected document that uses that changed text, such as RFPs, contracts, proposals or any legal and compliance document – each immediately incorporates the exact same approved language.

Merrill WordShare brings some of the following assets to your text synchronization challenges:

• Database foundation: Leverage the power of a Microsoft® SQL Server to store and manage a “Shared Language Library” of components – the building blocks of text your writers assemble to create standard documents.
• Scalable architecture: One Shared Language Library can support hundreds of users.
• Automated questionnaires: Create simple sets of questions for subject matter experts, and import their responses into the system. 
• Component push: Automatically update documents that share the same components when a component in the Shared Language Library is changed.
• Fast comparisons and updates: View all the differences between components in your document and in the Shared Language Library.
• Microsoft® Word extensions: Merrill WordShare can be added to the Microsoft Word toolbar so that users are not required to learn unique commands, macros or new word processing or content management systems.
• Assembly wizard: Simplify document creation with content components from the Shared Language Library.
• Keywords: Assign keywords to components for easy retrieval and grouping and fast insertions. 
• Variables: Use variables to designate the differences between text that is nearly the same as ‘variables’ or ‘variations.’
• Auditing: View change activities, including who made text changes, when they made them and what documents changed.